Title - any string of 2 to 12 letters, numbers or spaces that are in any place within the title field, useful if used when unsure of spellings - not case specific (see below for wildcards).
Media - the media type will restrict the return to just those with the chosen entry.
Document tags (see below) - any string of 2 to 20 letters or spaces that are in any place within the document tag field - not case specific (also see below for wildcards).
Surname tags (see below) - any string of 2 to 20 letters or spaces that are in any place within the surname tag field - not case specific (also see below for wildcards).
Document Year - enter a number between 1200 and 2020 for the event year and, if needed, enter a number between 1200 and 2020 for the event year to if a range is required, or leave blank for a single year. (if either is 0 or null it is ignored).
Filename - any string of 2 to 12 letters or spaces that are in any place within the name of the file - not case specific (see below for wildcards).
Notes - any string of 2 to 20 letters or spaces that are in any place within the notes field - not case specific (see below for wildcards).
Viewable - check this to select only entries with viewable documents.
** The expression “tag” used above refers to word or words that exemplify the content of the record; e.g.: a tag of ‘portrait’ would signify an image shows a person or persons within it as a main subject. Note: a single record can have more than one tag.
*** Some documents relate to specific named (surnamed) people. Search for specific surname or part names.
**** Many documents are very difficult to date or they may relate to a date range. This search will find documents where either the earliest date for the document is known or it is an approximation.
Tags: if you want to find a specific tag, tick the box Exact full tag - if you just use the word, eg: farm, then any tag including farm will be found, eg: [farm], [farming], [farm house], [farmer], etc.
Example “tags” - An image of a family outside a church following a marriage could have four tags: church, family, marriage, and the family name. Searching creatively on tags can yield some useful results.
Wildcards - these are symbols that denote an unknown part of a string; % indicates 0, 1 or more characters and _ (underscore) a single character in a search. For example, using 'sm_th' will find smith and smyth. Also, remember that the chosen pattern of letters and wildcards can be anywhere in the field, eg: in surname, ST%L (or lower case) will find STarLing, conSTabLe, STeeLe, paSTaL, etc. Wildcards cannot be used in number or date fields.
